Board Meeting, 10-12-15

ANNOUNCEMENTS/GENERAL INFORMATION 

● House morale--needs more support

● Next time, we won't have retreat so close to rush

● less pledge meetings--allowing people to put less time and get more out of it

● We need to think of programs

● Board meetings before Gen Meetings are good

● From now on, once a week Monday meetings and big events and whatever pledge meeting

● Help a situation once you see a problem

● People need to not ask for swipes from pledges

IN-HOUSE MENTORSHIP

ALUMNI MENTORSHIP 

POSITIONS UPDATES 

President ● Nominations for VPR

VP Admin ● Let Janice know if you will be late to board meetings

VP External ● Membership dues for PFC: $50/qtr/frat

VP Finance ● Everyone paid dues/some are paying in chunks

VP Instruction ● Big/Lil Social Wednesday

● Sole Meeting on Friday starts at 8 AM

● KITE: Nov 22nd, after finals--not health-related, but we would manage arts 

and crafts table/community service--passed 

● Point System is in place 

● Fall: BP Tournament/Rager

o entry fee for both: $5

o BP Tournament Interest: Johnny, Adam, Emily, Dennis, Nathan

● Late October: Boba bear event for only Board Members right now

o Funds will be divided among on % attendance

● 3-on-3 BASKETBALL SIGN UPS

● P-PFC: pledges of all PFC should work together and hold an event

● Pre-Health Student Council

o meet and plan events and programs/speakers/resources

o held every Friday morning

o will forward board events that are coming up

● National Meeting Roster

o Due end of this year

o will be sending out a link to fill out a roster 

o after Beta 

● Kaplan wants to come November 2nd 

● Reveals to House will be after meeting next week

● Actual reveals to littles will be next Friday

● Pledge Meeting: not every active will have to come every single meeting

o Every meeting: janice, vpi, 1 academic committee member, pledge 

o Non-bigs go to 2 meetings

o sign-ups for meeting will be sent out on Google doc

o minimum of 12 actives

● Fundraiser: announce churro fundraiser 

parents

VP Internal ● Retreat debrief:

VP Recruitment ● Do people want electronic or printed versions of composites

D Academic ● Study hours posted

D Archives ●  good job on rush photos lol

D Fellowship ● Theta Tau social was good

D Fundraising ● First fundraiser Wednesday

D Philanthropy ● BWP: none of the frats responded to battle of the frats :c

● Academic: wants pledges to get sticker from testbank

● Cynthia: research 101

● PLEDGE PARENTS STUFF

o prefs are due next Monday

o sheets will be available this Friday

● If pledges are doing something bad, tell the person in charge only 

● STAND in Spring:

o In-house program

o Compile list of people

● Kids in the Hospital

o visit kids/toy drive

o hard because not a lot of people can come in at once

o only two reps and just donation

● Banquet place?

o needs to be affordable

o in a quiet place

o talk to Hillz 

● Nominations for spring quarter 

● checklist on FB 

● POST THEM ANDY D=< 

● TT wants to do it again, but we do not have to drink, we can just go out to 

eat

● Contacted Rho for FAMILY OLYMPICS

● House Secret Santa? 

● 2nd fundraiser by 11:59 this Friday

● Requirement: 1hr/event 

o send out another follow up 

● cannot have petting zoos/UCLA cannot do

● Ask organizations for Beautiful Minds, (2) more orgs, how to address 

Autism

o we should focus on education/fundraising

o If we fundraise we should do food sale

o Too many logistics in bringing over kids

● Funds we can access if we do a pure education event

● Philanthropy events:

o Color Run

o LA Food Mart: sort food to underprivileged people

o Community to Kids (small--> needs 2)

o 

● Next quarter: wants to do more health clinic related events 

● Collab with MEMO

● Nobody contacted Will hospice :c 

D Professional ● no panelists--- PANEL CANCELLED

● no replies 

● options: 

o 1. leave the date and everyone again--only 3 panelists

o 2. postpone to workshop date

o 3. postpone day to find new people to email (November)

o 4. hold off until winter quarter and hold resume/CV instead

● Prof. Workshop still on for Nov. 9 

D Public Relations ● N/A

Board Meeting, 8-26-15

ANNOUNCEMENTS

·         Rush Announcements:

o   Confirmed rooms for rush, except for interviews (notified in September)

o   Tues-Thurs at Sunset Vista Room, 6-10

o   Rush starts at 6:30, ends at 9:00

o   Debrief 9 – 10 everyday

·         National’s contacted us for rush itinerary

·         Confirmed for Banh Mi & Boba fundraiser on Nov 4

POSITIONS

UPDATES

VP Admin

·         Point System is being refined

VP External

·         Contacted different departments (4) to send out mass emails

o   Psychology

o   Life Science

o   Chem and Biochem

o   MIMG

o   IDS—International Development Studies

o   Anthro

VP Finance

·         Sponsorship

o   Dominoes and Sprinkles Gift Certificate

o   Waiting for Komodos to respond

VP Instruction

·         N/A

VP Internal

·         Kid’s Carnival (1-2 hour event)

o   Try contacting lab school because it’s on UCLA campus

o   Need to come up with logistic program on what we want to do

o   After school thing—set up in playground

o   Rich people kid’s around this year—would not need this

o   Talk to Devona for more school logistics

o   School cannot legally keep kids after school

·         Every board member should put out an idea for a program by the end of next week before finals

·         Retreat

o   Decide on location and book place to solidify retreat is happening before session C ends

o   Places: OC area

o   Make foods list and estimated cost

o   Programming can be done with committee

·         CPR Classes

o   $80, but with 20 people or more it will be discounted to $60/person

o   Trying to get us certified in fall for us to be able to certify people in winter

o   AED does CPR through American Red Cross but is not as accepted in hospital settings—should go to AED’s event and we can invite them to our event

o   Maybe we can work alongside outside organizations to certify people and they might be able to give us discounts—we just need to provide location and customers (at least 25)

o   Research companies/organizations now to see if they want to come onto campus and work with us

·         BLS/Hypertension

o   BLS $80

VP Recruitment

·         Getting us plastic name tags to differentiate Actives

·         Rush profile picture

o   Designs are still under construction

o   Have a whole week for with profile pics

·         Budget Sheet ($300)

·         Food for 2 days

D Academic

·         N/A

D Archives

·          Website is reactivated

D Fundraising

·         N/A

D Philanthropy

·         BWP

o   Emailed all frats

o   A couple of emails came up as invalid

o   AKPsi has forwarded email; all other

o   Back up ideas: our org fundraisers for two teams and have two teams come up together, might have an issue to get audience or have Rho come up to go against us

o   DEADLINE FOR BWP: Week 1 or Week 2 to finalize

o   Will send follow up once school starts

·         Philanthropy Large Events

o   ASK WILL Asked to send in resumes, still in the works

o   Color run: trying to get a group to volunteer

o   Disneyland Half Marathon: needs 50 people and we must commit

·         Smaller events

o   LA Food Mart: sort food to give out

o   Monday Night Mission: Max 3 people, need to do it before rush people

o   Venice Family Clinic

o   St. Francis Hospital Volunteering: will talk about next recruitment cycle

·         In regards to point system: cutting down on requirements to try out for fall

·         Moving forward post up polls and pros/cons for each type of event

D Professional

·         N/A

D Public Relations

·         Tanks Critiques

o   Should not use diamond

o   Backpacks cover back L

·         Flyer Critiques

o   DEM still too hard to see

·         Ad Board

o   Still pending design

D Social

·         Needs to make slide show for Rush

Constitution

·         Board positions alphabetize so no rankings

·         In the grand scheme, should the amount of VPs be less or the same as the amount of Directors?

·         Should programming be changed to internal? YAS

·         Social à Director of Fellowship

·         VPR/VPI are biannual

·         Alumni Representative: graduate student

o   Should have a system to choose alumni rep every year

o   Run during elections

o   Should have an incentive

·         Signatories: President, Finance, Admin

o   Usually top 3

o   Booking rooms should be under president

·         Nominations for new board for next school year in Winter

o   Elections 1st week of spring

o   Transition/shadow through entire spring quarter

o   Elections for VPI/VPR 3rd/4th week of the quarter after they cross

·         Priority to board members to run for VP positions—if no one wants to run, then anybody can run

·         To run for president, person should have at least been on board once

·         Impeachment board membersàPresident facilitates impeachment, if president is being impeached then Admin facilitates

·         Finance: every 2nd week; needs to give at least 3 weeks for actives to pay—keep weeks consistent

·         Founder’s Day: celebration to commemorate 31 founders

o   Event should be generalized, place in winter quarter

·         Leave retreat/banquet under Internal, but amend later

·         STAND should not be set in constitution

Board Meeting, 8-10-15

ANNOUNCEMENTS/GENERAL TASKS

·       Review Constitution

·       Review Kristina’s proposal

POSITIONS

UPDATES

VP Admin

·         Waiting for others to give feedback before posting to Active House

VP External

·         New PFC groupme

·         Table tents: Victor knows how to do it, but we need designs to fill out forms

·         At National Meetings, every single chapter had an alumni liaison and national liaison

o   We need two people present at all meetings

o   For the future alumni rep should be one of the alumni

VP Finance

·         Sponsors

o   Gave managers a temporary sponsorship—waiting for sponsorship packet (DONE)

o   Sent out emails and filled out forms

·         By next meeting: have some sponsors set!

VP Instruction

·         Review and finalize pledge calendar

VP Internal

·         Summer retreat

o   1 day, Saturday morning until Saturday night

o   Looked at beach houses around LA to Dana Point, around $200/nightà $20/person plus supplies (around $30/person)

o   Instead of summer retreat, we should just have more socials

·         Kid’s Carnival

o   Find a park and have games and maybe collab with other clubs to; preferably for Winter Quarter

o   Mostly just educating kids, and not actually doing hands on health things

o   Extended daycare to elementary schools around this area—pass around flyers for marketing

o   VCH: At a middle school

o   Pros:

·         Cheaper, teach kids about prevention

·         Do not need to provide more than just games

o   Cons:

§  Health fairs turn outs have been slowly decreasing

§  Having it at a park does not seem as trustworthy for parents

·         End of Winter: Should work with Red Cross with their event—would already have liability and transportation; we could just be another booth

·         Health Fair

o   Yay or nay? Send in a proposal and everybody needs to input

o   Reasons for not having health fair for BSP because we did not have locations/connections yet, but if we are for this idea

·         Cons:

o   Stressful

o   Need to get funding because equipment is expensive

o   Not many frats do health fairs because it takes a lot of devotion

o   DEM cannot do something by ourselves right now especially with so many plans for this upcoming year

·         Should make it smaller and just spread aware

o   Put more of our time and money in philanthropy

o   Should focus on awareness/prevention rather than treatment

·         CPR with American Heart Association

o   $40

·         STAND

o   Still under programming

o   Should stay in at the end of Spring for consistency

·         Should start off with Red Cross to get a feel

·         Blood drives are not that successful, not going with this idea anymore

·         FALL QUARTER: No programming (maybe CPR/Hypertension @ AHA); work towards BWP

·         WINTER QUARTER: Red Cross/Kid’s Carnival

·         SPRING QUARTER: STAND not as philanthropy but as house program

·         Fall Retreat: $100/night

o   Maybe end of Week 4

o   First Day: bonding

o   Second Day: more games to get to know each other

o   Third Day: pack and go back

VP Recruitment

·         Rooms for Rush:

o   Vista Room all four days

o   Want to book LATC for info night

·         Interviews

o   Need back ups for SAC

§  CHS

§  Semel

§  Lu Valle Commons

o   Should have many at a time for efficiency :3

o   Rooms 1-3

·         Itinerary

o   First day: Meet the Chapter

§  Mingling

§  Games

§  Speed dating/circle thing

§  Food

o   Second: Prof Night

§  Tiff intro

§  Janice—info from our chapter

§  Blank for UCLA alum or Brian or Rho

·         Karen!!!!!! :DDD

·         Any Alpha that speaks (Althea or Will)

§  Health Speaker that Connie will bring in

·         Speaker will contact Connie w

·         Can contact anybody from the panel (Public Health Guy)

§  Will have a powerpoint for fun side

§  Water/Snacks

o   Third: Game Night

§  Water/Snacks

o   Fourth: Barbeque at the park 5-9 ish (INVITE ONLY)

§  Veteran Park

§  Group games (i.e. capture the flag)

·         Should have more social interaction

§  B/c traffic for bonfire is insane

o   Raffles throughout

o   Tiff will post full itinerary

·         Photoshoot for rush is next Sunday!

o   Contemporary pics w/o green

o   Walls/Silver stones/Greys/Browns

o   @ Broad

o   Biz Cas

o   Theme: pastel colors; Sunday best

·         Sign Up Sheet for Photoshoot

·         Slots of 5 people per time slot or something

D Academic

·         N/A

D Archives

·          Put up Beta Rush Page

D Fundraising

·         Calendar Banh Mi/Boba

D Philanthropy

·         List of events that we can start getting involved with immediately

o   Most are hospice work

o   Most require transportation

·         Still waiting for more responses for BWP

o   Brian thinks that big project should mainly incorporate just us lol

§  We are also boosting everyone else

o   Waiting for active house to know what is happening before contacting outside frats

·         Personal timeline for BWP?

·         Going to start contacting those with liaisons to

D Professional

·         Calendar panel/workshop

D Public Relations

·         Waiting for mini description for each day

·         Colors: black, white, maroon maybehz

·         Rush shirts: TBD

o   Tanks are cheaper

o   Keep at 2 colors

o   Do designs first plis

·         Ad board: designed (y)

o   Hand painting it

o   Delta Epsilon Mu bigger

o   Caduceus should be all red

·         Sponsorship package: (y)

D Social

·         N/A

Board Meeting, 7-15-15

ANNOUNCEMENTS

·         New Social Chair, Jackie! :3

·         Meeting Rooms

o   7-9, Tuesday, Boelter (seats 48 people)

o   7:50-10:50, Monday, Jamba Juice

o   Trying to book rooms for Wednesday or Thursday

DISCUSSION FOR PROFESSIONAL, EXTERNAL, AND PROGRAMMING

·         Proposal:

o   External stays as external and works with PFC/Nationals.

o   Programming’s original position sounds like Prof. Affairsàcombine

o   Social should plan retreat—possibly become D. of Brotherhood instead

o   Recruitment should plan banquet

·         Summary of Discussion:

o   Programming description was very vague

o   Committee spearheaded everything

o   Banquet was very minimal

o   Only in-house programs we have are retreat and banquet, which took a lot of time already and had no time to implement other in-house programs

o   Reason for banquet to be under recruitment: recruitment after rush did not do anything—it would give something to recruitment to do

o   However, retreat has a lot off planning and thinking for group bondings that is a larger scale than social

o   In the future, programming would have other programs to upkeep aside from retreat and banquet which would be a lot of work in itself

o   We are new and we need to focus on other programs (not banquet/retreat) since we are building from scratch

·         Solution: Kristina uses this quarter as a trial quarter to see if it is possible to be able to implement both retreat and banquet as well as come up/start other in-house programs

o   External will stay the same

o   Professionalism is back to a Directors position and is different aspect to programming and will focus more on career-based things, like resumes, what to do after college, etc

o   Programming (will now be called Internal Affairs) should focus on Study abroad/medical mission trips/CPR; should bring stuff for in-house to do

POSITIONS

UPDATES

VP Admin

·         Point System Proposalàsend out to board

·         Disciplinary Board = Jury Duty

·         Representatives should be done by class, not year

·         Get it approved before summer ends

VP External

·         Table tents: need to fill out a form

·         PFC: nothing going on with PFC right now

·         Department Emails: need to contact people

VP Finance

·         Went to bank to get account transferred to Hillary

·         Official credit card will come soon

·         Have a due date for each event to ask for DEM funds—DEADLINE: Before the quarter you want to hold the events starts

·         Possible retreat funds but we need to start calendaring

VP Instruction

·         Ordered pledge pins, binders, pens

·         Pledge Calendar has been planned already

·         Big Interest Form will be released soon

·         6 total pledge meetings—want to cross them before Thanksgiving break, which means 1 less pledge meeting

·         Initiation night and first pledge meeting will be on the same week

·         All pledge meetings should be mandatory because house presence mattersà we are new and are going against AED/PhiDE

VP Internal

·         Fall Ideas

o   Mr. MedàNo longer doing because Battle of Frats

o   Blood Drive

§  Success rates not that high

§  Should work/co-host with another org that already does blood drive

§  ARC does not have presence but we can partner with them

·         Winter Ideas

o   Get CPR certified (might be moved to fall instead)

o   Can get certified for other things as well, such as hypertension

o   Have Kid’s Day Carnival

§  Rent/ask to use a park

§  Have health related event/games

·         Spring Ideas

o   Health Fair

·         Summer Retreat

o   Possible camping in Whittier

o   Date: Most likely near the end of August

o   Post polls soon!

VP Recruitment

·         Photo shoot information:

o   Headshots for Alphas during 0 week, Tuesday

o   Rush photo shoot pictures will be on August 16th

o   Those who cannot make photo shoot will take pictures on during Alpha’s headshots day

·         Flyers: 3000 total

o   Flyering for 7 days

o   No rationing

o   First person in shift will be in charge of flyers

o   Last person in shift will be in charge of passing on the flyers to the first person of the next shift

·         Interview rooms cannot be booked until Session C

·         Deliberations

o   Virtual Delibs

o   Track days rushees will come

o   Voting will be facilitated by Janice and Tiffany through index cards

o   Family/friends of rushee cannot be in room during delibs

o   Time limit per person

o   Those who go over time limit will be pushed to the end

·         Bids

o   Final decision is given to VPI

o   Compromise to allow pledge parents to have a say in bidding, BASED ON MAJORITY VOTE FOR RUSHEES

·         Rush Week

o   Four events, Tuesday-Friday

o   Rush briefing night in zero week

o   Tuesday: Get to know the chapter/speed dating

o   Wednesday: Professional Night/Speeches/GET INTO CONTACT WITH BRIAN WU ALUMNI FROM PANEL

o   Thursday: Game Night

o   Friday: Bonfire (Invite Only)

§  Still up in the air because PhiDE also does bonfire

§  Should have invite only event because it makes it more competitive

·         Rush Theme: DEM Perspective

o   Eye chart tank ideaàneeds to be given to Maiko

o   Profile pics idea still in process; will be at UCLA

·         Total Price for pictures: $450

D Academic

·         Undergrad workshops

·         In house mentorship

D Archives

·         STAND tab should be replaced with RUSH

·         Change positions back

D Fundraising

·         Sponsorship package is being updated

·         Have set contacted sponsors

D Philanthropy

·         Volunteering Opportunities

o   Hospitals—many require advanced applications and own transportation

o   But can get clinical experience and letters of rec

o   Let Will know if interested

·         Monday Night Mission

o   Advanced sign up process

o   Small groups of 3

·         Hospices—will post list, wants volunteers as soon as possible

o   Compassionate Care: Mid Wilshire Area, requires car, get certified/trained

o   Hospice Care: Burbank: Hospice Care

o   One in Silverlake

·         Aids Project

o   Can work on-going

o   Can volunteer for AIDS Walk

·         BWP

o   Two choices: Blacklight Party vs. Battle of the Brains

o   Blacklight Party: have DJ, large space (might have to get warehouse), cool lights, sell white t-shirts and water // will be hard to get UCLA to host event, requires a lot of logistical planning and we would have to provide our own transportation system

o   Battle of the Fraternities: Originally just MCAT questions but can broaden scope to include more orgs, jeopardy/family feud style game // although attendance is a concern, members would want to come to support their frat/org, easier to get UCLA to host event, can apply for education funds, prizes can be buy-in will be reimbursed

o   Overall consensus is on Battle of the Fraternity

o   Send out proposal to house soon

·         BSP

o   We can keep STAND but should only bring in talent we can hire for free

o   Can stay in Kerckhoff and still raise awareness

o   Should be less large and costly

o   Can be an in-house learning event

o   Find more sponsors so we can get more free things

D Professional

·         Workshops given my actives

·         Resumes: peer edit/give out samples

·         Panel: asking people from different professions

D Public Relations

·         Ad board—got thrown out L have to start over </3

·         Need it out soon—preferably by first week

D Social

·         Bucket list was not realistic

·         Hiking Trip—just needs car rides list

·         Cheese and Wine Night coming up soon—get poll up!

·         Will have additional slideshow for philanthropy and socials for rush

Board Meeting, 6-22-15

Expectations

·         Open communication: answer GroupMe, messages, feel free to call each other out if we are not doing what we should be/not enough

·         Each meeting we need to have a goal to complete; keep each other accountable

·         Actively participate in discussions

·         If you cannot make to a meeting or answer a phone, let somebody on board know!

·         Be open-minded

·         We represent the whole fraternity

·         We need to make everything transparent

·         Overall, we should unite under one common goal to make the fraternity better :3

·         Weekly meetings through the school year—let Janice know at least 24 hours before if you cannot make it

Topics of Discussion

·         Re-ranking board positions: President à Vice Presidents à Directors

·         We need to clarify/define job positions

·         Signatories: Janice, Hillary, Miranda

·         System of Keeping Each Position in Check: Set different deadlines for each position and each position should report back every week—editable document for each position to be able to tweak if needed

·         Possible Meetings for Fall:

o   Sunday or Monday night

o   Try biweekly

o   Board meetings maybe before gen meetings

o   Gen meeting prefs: Wednesday or Thursday

o   Pledge meetings: Tuesday 7-9

·         Constitution date before summer ends

·         Start the Board Handbook for each position

·         Reelections for VPI/VPR will be done winter quarter week 1

·         Changes for the next term:

o   VP of Admin (+Warden)

o   VP of Professional Affairs (+Programming)

o   13 total positions

Breakdown of Duties and Goals

Archives

·        Duties

o   In charge of all the “stuff”

o   Thumb print book

o   Pictures

o   Website

o   Add dropbox for pictures

o   Facebook: Use it for announcements and make albums

·        Goals

o   UPDATE WEBSITE!

o   Add alumni

o   Update board positions, etc

Fundraising

·        Duties

o   One south campus fundraiser per quarter (Banh Mi)

o   Could do mini fundraisers (i.e. churros) once or twice a quarter

o   Do not need Facebook event for mini fundraisers, but is needed for events like Banh mi

o   Can flyer for Rubio’s outside Ackerman, but would need tax ID

·        Goals

Philanthropy

·        Duties

o   Committee will be in charge of BSP (Large-scale project)

o   Point-based system—events will count for different amount of points

o   2-3 events per week (small-scale)

o   VFC

§  Will be kept, but arbitrary times were conflicting

o   Possibility Care Extender’s Program

§  If you finish the program, you will earn a certain amount of points

o   For points

§  Active members should attend 1 within two weeks to start off // Offer two events every two weeks (?)

§  Health-related events may be for more points than non-health related events

o   Example of Events:

§  Clinical events

§  Mental health events: color run

§  Program for hospice workers

§  Donating presents to children for the holidays

·        Goals

o   BIG PHILANTHROPY EVENT

§  Rooms are already booked

§  Winter quarter (Week 3)

§  Who do we want to support/What cause?

§  Have a list of organizations/neurological disorders to present to house (TOP 3)

§  What type of event? Run?

§  Try to work with other orgs

Academics

·        Duties

o   1 on 1 with pledges

o   study hours  (3-4 hours per week—possibly 2 sessions)

o   Remind enrollment times

o   Paperwork for graduation

o   Mentorship

§  Older actives can be matched up with younger actives

§  Alumni can be mentors who are already in the field

§  Have Google doc to see if they want to be mentor/mentee

§  Recommended but not required

o   Be in charge for doing stoles

§  Can be collective and pass it down (would not have years)

§  Those who would want to keep their own stole—they can buy their own LOL and add the year if they so please

·        Goals

o   Build test bank—send in tests!

o   List of easy GE’s, easy upper divs–update frequently!

o   Class reviews

Social

·        Duties

o   Should plan retreat as their main job

o   We would not need a social every week—1 retreat/quarter

o   Beginning of quarter could be concentrated with socials and then later would have a little less

o   Have as many socials as needed; not set

o   Promote more family closeness (i.e. family carpe noctem)

o   Once a quarter required family outing

·        Goals

Recruitment

·        Duties

o   Plan rush

o   CAN PLAN BANQUET!

o   You start the quarter and end the quarter with the rushees :D

·        Goals

o   Start working on theme and planning out rush

Professionalism

·        Duties

o   Panels

o   Keep professionalism the way it is

o   Co-position with programming (later on it would be part of professionalism)

o   Workshops—have actives be speakers to other actives (i.e. study abroad, CVs, resumes)

o   Have set aside time per meeting

o   Providing more health resources

·        Goals

Programming

·        Duties

o   Be in charge for being CPR certified, more health-related things

o   House events

·        Goals

Public Relations

·        Duties

o   New Rush design after Janice talks to Tiffany for theme

o   Work on flyers

o   Most work during the summer

o   Ad-Board?

o   PR committee can help with banquet

·        Goals

VPI

·        Duties

o   Pledge parents under VPI

§  If they want to make an app for prefs they should

o   In charge of telling actives:

§  Itinerary for each event

§  How to be a good big

§  How to be an active

o   If you want to be a big:

§  Send out an application if you want to pick up

§  Pick Up Priority?

·        Goals

o   Order PLEDGE PINS ASAP

Warden

·        Duties

o   Warden can be part of President/Admin job

o   Warden underneath Admin as committee

o   Brother/Sister of the Month

§  Active GPA to stay an active: (2.5?)

o   Give punishments who do not come out to events

o   Take notes during meetings

o   For those who miss events, they need to answer questions I have provided in the email

o   Update roster

·        Goals

o   System for points (i.e. if you don’t meet this minimum you will be on probation or inactive)

External

·        Duties

o   PFC Liaison

o   National Liaison

o   Alumni Liaison

§  Founder’s Day

§  Bring them out to rush

o   CPR

o   In the future, in charge of all programs (mission trips, etc.)

·        Goals

Finance

·        Duties

o   Sponsorship

o   Cashbox

o   Tax ID Number

o   Be on time with funding

o   Collect dues

o   Calculate Reimbursements (i.e for driving to pledge events and fundraising)

·        Goals

o   Get bank account

Notes Week 5 Board Meeting

General Things

• Summer Retreat

  • NOT mandatory

  • Poll will be put up

• Photoshoot

  • Weekend of Week 7

• Nat Con

  • GO PLEASE :D

• Sue’s Project - Clinic

  • 10 people

• Board Handbook

  • Handbook to help new people in e-board to transition

• Active Handbook

Board Updates

• Finance

  • Pay $100 active dues if you have not

  • Sponsorship of $100 from JJP’s person!

  •  

• VP of Programming

  • Good job on spring retreat

  • Think about summer retreat

  • Think about certification for health

  • NAMI mandatory event

• VPR

  • None

• VPI

  • Think about what can go into active handbook

    • How to be a big

    • What to add in the program

• VP of Administration

  • Point System

    • Attending in meetings

    • Mandatory Retreats

    • Mandatory fundraisers and events

• Fundraiser

  • Spam Musubi fundraisers

    • Invite everyone and cover photo

• Academic

  • Have Alphas meet with academic counselors

  • Put together an academic package to put on website

  • Class reviews, test for test bank

• Professional Affairs

  • Professional panel

    • Week 9 @ 7:00 PM in place of BSP meeting

    • Still need to find people to be on the panel

  • Integrate professional resources onto website

• Publicity

  • Need to make an ad board

• Philanthropy

  • VFC – This Friday 5/1

• Historian

  • Send pictures

• BSP

  • Start advertising

  • How can board assist you?

• Founders Day

  • January 31st

Notes Week 4 Board Meeting

• Professionalism: Connie

  • Professional panel after BSP

    • Will take place either 9th or 10th week

  • Consolidate Information

    • Grad school, professional school, etc.

• Historian: JT

  • Taking graphics

  • Chapter property (projectors, crates, etc.)

  • Keep a record of different class

    • Thumb print with name

  • Yearbook

• Mantra

  • Don’t limit yourself just because another chapter says we shouldn’t do it

• BSP Fireside

  • Problem 1: Fundraising not being able to reach goal

    • Solution: We can actually reach it

  • Problem 2: People afraid to speak out against issues

    • Solution: Encourage people to speak up more from the beginning

    • Go around in a circle and have people say something good or bad.

    • Googleform for general comments

      • Held by Warden

  • Problem 3: Transparency

    • Solution: Leaving BSP meeting notes on the board

  • Problem 4: Participation

    • Make minimum points to allow people to go to banquet

    • Ex: 2 fundraisers before banquet

• Tomorrow’s Fireside Issues

  • Transparency

  • Burning Out

  • Negativity

  • Bonding

• Constitution

  • National will supervise the constitution

  • Director of Fundraising

    • If we plan ahead, we might not need Co’s

    • Clause → have an established committee

  • Yearly or quarterly positions

    • Ye

  • Left Topics

    • Elected E-Board and Appointed G-Board?

    • Combining historian and webmaster

    • Alumni Roles

    • GPA requirement

President

• Constitution

  • Sent out to board tonight

    • Board must review and edit it by Thursday

  • House has from Thursday – Saturday to edit it

  • Final draft sent out by Sunday

  • Board will pass it on Monday

  • House will vote on it on Tuesday and ratify it!

• Positions

  • Warden: ?

  • Historian: ?

  • Professional: Connie

  • Fundraising: ?

  • Social: Steph

  • Year long position

• Alpha Transition Meeting

  • One Meeting

  • Inner workings of the frats

• Board Retreat

  • Check your calendars for 6-7th week

• Round Table Fireside

  • Everyone must talk first

VP of Administration

• Google Voice Number for all absences and tardies (424) 256-6285

VP of Finance

• Active Dues

  • Active Members: $50

  • Extra Stuff: $20 (Subsidized banquets, chapter functioning

  • Retreat: $30

    • No midterms reimbursement

  • Banquet is optional

VP of Programming

• Retreat

  • 2 Places: Chino Hills and Santa Ana

    • $1000 and other place is even cheaper

VP of Recruitment

• None

Director of Academics

• Waiting for Kritica and Wilfred for mentorships!

Director of Social Affairs

• Assassin Buddies

• Bubble Buddies

Director of Public Relations

• Ad Board

  • We’re painting it? – company charges $185

    • Where to get art materials?

Director of Philanthropy

• Venice Family Clinic: May 1st

Director of Fundraising

• Banh mi Boba tomorrow

• Clubbing tickets

Director of External Affairs

• PFC Yacht Party (Thursday Week 8)

  • $40

  • 18ish people per frat

Historian

• None

Webmaster

• None

VP of Instruction

• Pledge Program discussion

Warden

• Brother of the month

• House Vote: BSP

BSP

• Time at the end

Sue’s Mobile Clinic Thing

• 4th Saturday May @ Fresno

  • Memorial weekend on Saturday

  • Sue’s mom is providing health services

  • Sue’s nurses will be training us to do blood pressure, etc.

  • 8 AM – mid afternoon (or) 8 PM

  • Transportation by van if we go back at 8 PM, if we want to leave early then we must drive

·       Board Issues

o   Transparency to give people earlier time to react

o   Give more updates

o   Morale

§  Social chair should have things set out for bonding events

§  Ice breakers in the beginning of gen meeting

§  Open invite

§  Inclusive activities

§  House Bucket List

·       Carlsbad Flower Field!

§  Be more supportive of people’s extracurriculars

·       Sara’s KCN, Sue’s Sama

o   BSP

§  TRANSPARENCY

§  WE’RE ACTUALLY DOING SHIT

o   Schedule

§  Monday: Purely Board

§  Tuesday: General and BSP Meeting

·       Professional Chair

o   Bringing in ppl from Swartwood, etc.

o   Talk with alumni’s like Bryan Wu, etc.

o   Teaching the actives something new

·       Programs We Should be Executing

o   BLS/CPR – Bowei?

o   Excursions – Corey?

o   Sue’s Mission Trip to Fresno

§  Every week 1 selected church helps out and helps with clinical care

·       Don’t mute groupme’s

·       Bruin Day

o   Waitlist to be put on table

o   Any orgs to share a table with?

·       Nat Con

o   Encourage people to go

o   We need a video for roll call

§  Nat Con

·       Mandatory Social Events

o   60% required to make active

Position

·       Dues

o   Johnny and house will discuss tomorrow

·       Warden - Sara

o   Brother of the month

o   Discussion of house dues passes

·       Education – Rochelle

o   Alumni mentorship available from Merced and Irvine chapters

o   Interest forms will eventually be available

·       Professional Chair

o   How to publish paper, how to interview, how to impress medical schools, etc.

·       Historian will be quarterly

·       Rush rooms will be week 1 Fall quarter in Vista Room

·       Big Spring Project for next year

o   Earlier spring quarter

·       Discovering Dialysis: most likely a no go, but it’s gonna be in the back

·       CPR Instruction:

o   Program of teaching middle and high school students CPR

o   Deadline: in a month of giving notice

·       Sending people to Southeast Asia for medical mission trips

·       Alpha Photoshoot

o   Hire new photographer for rush photos and professional photos

Positions

·       Judy – set up clubbing events

·       Andrew – compile pledging stuff

·       Julia – send estimate of the board

·       Adam – get scrapbook that we sign our name

·       Kayee – get bigger social events

Big Spring Project

·       Start taking the lead for the spring project