Board Meeting, 7-15-15
ANNOUNCEMENTS
· New Social Chair, Jackie! :3
· Meeting Rooms
o 7-9, Tuesday, Boelter (seats 48 people)
o 7:50-10:50, Monday, Jamba Juice
o Trying to book rooms for Wednesday or Thursday
DISCUSSION FOR PROFESSIONAL, EXTERNAL, AND PROGRAMMING
· Proposal:
o External stays as external and works with PFC/Nationals.
o Programming’s original position sounds like Prof. Affairsàcombine
o Social should plan retreat—possibly become D. of Brotherhood instead
o Recruitment should plan banquet
· Summary of Discussion:
o Programming description was very vague
o Committee spearheaded everything
o Banquet was very minimal
o Only in-house programs we have are retreat and banquet, which took a lot of time already and had no time to implement other in-house programs
o Reason for banquet to be under recruitment: recruitment after rush did not do anything—it would give something to recruitment to do
o However, retreat has a lot off planning and thinking for group bondings that is a larger scale than social
o In the future, programming would have other programs to upkeep aside from retreat and banquet which would be a lot of work in itself
o We are new and we need to focus on other programs (not banquet/retreat) since we are building from scratch
· Solution: Kristina uses this quarter as a trial quarter to see if it is possible to be able to implement both retreat and banquet as well as come up/start other in-house programs
o External will stay the same
o Professionalism is back to a Directors position and is different aspect to programming and will focus more on career-based things, like resumes, what to do after college, etc
o Programming (will now be called Internal Affairs) should focus on Study abroad/medical mission trips/CPR; should bring stuff for in-house to do
POSITIONS
UPDATES
VP Admin
· Point System Proposalàsend out to board
· Disciplinary Board = Jury Duty
· Representatives should be done by class, not year
· Get it approved before summer ends
VP External
· Table tents: need to fill out a form
· PFC: nothing going on with PFC right now
· Department Emails: need to contact people
VP Finance
· Went to bank to get account transferred to Hillary
· Official credit card will come soon
· Have a due date for each event to ask for DEM funds—DEADLINE: Before the quarter you want to hold the events starts
· Possible retreat funds but we need to start calendaring
VP Instruction
· Ordered pledge pins, binders, pens
· Pledge Calendar has been planned already
· Big Interest Form will be released soon
· 6 total pledge meetings—want to cross them before Thanksgiving break, which means 1 less pledge meeting
· Initiation night and first pledge meeting will be on the same week
· All pledge meetings should be mandatory because house presence mattersà we are new and are going against AED/PhiDE
VP Internal
· Fall Ideas
o Mr. MedàNo longer doing because Battle of Frats
o Blood Drive
§ Success rates not that high
§ Should work/co-host with another org that already does blood drive
§ ARC does not have presence but we can partner with them
· Winter Ideas
o Get CPR certified (might be moved to fall instead)
o Can get certified for other things as well, such as hypertension
o Have Kid’s Day Carnival
§ Rent/ask to use a park
§ Have health related event/games
· Spring Ideas
o Health Fair
· Summer Retreat
o Possible camping in Whittier
o Date: Most likely near the end of August
o Post polls soon!
VP Recruitment
· Photo shoot information:
o Headshots for Alphas during 0 week, Tuesday
o Rush photo shoot pictures will be on August 16th
o Those who cannot make photo shoot will take pictures on during Alpha’s headshots day
· Flyers: 3000 total
o Flyering for 7 days
o No rationing
o First person in shift will be in charge of flyers
o Last person in shift will be in charge of passing on the flyers to the first person of the next shift
· Interview rooms cannot be booked until Session C
· Deliberations
o Virtual Delibs
o Track days rushees will come
o Voting will be facilitated by Janice and Tiffany through index cards
o Family/friends of rushee cannot be in room during delibs
o Time limit per person
o Those who go over time limit will be pushed to the end
· Bids
o Final decision is given to VPI
o Compromise to allow pledge parents to have a say in bidding, BASED ON MAJORITY VOTE FOR RUSHEES
· Rush Week
o Four events, Tuesday-Friday
o Rush briefing night in zero week
o Tuesday: Get to know the chapter/speed dating
o Wednesday: Professional Night/Speeches/GET INTO CONTACT WITH BRIAN WU ALUMNI FROM PANEL
o Thursday: Game Night
o Friday: Bonfire (Invite Only)
§ Still up in the air because PhiDE also does bonfire
§ Should have invite only event because it makes it more competitive
· Rush Theme: DEM Perspective
o Eye chart tank ideaàneeds to be given to Maiko
o Profile pics idea still in process; will be at UCLA
· Total Price for pictures: $450
D Academic
· Undergrad workshops
· In house mentorship
D Archives
· STAND tab should be replaced with RUSH
· Change positions back
D Fundraising
· Sponsorship package is being updated
· Have set contacted sponsors
D Philanthropy
· Volunteering Opportunities
o Hospitals—many require advanced applications and own transportation
o But can get clinical experience and letters of rec
o Let Will know if interested
· Monday Night Mission
o Advanced sign up process
o Small groups of 3
· Hospices—will post list, wants volunteers as soon as possible
o Compassionate Care: Mid Wilshire Area, requires car, get certified/trained
o Hospice Care: Burbank: Hospice Care
o One in Silverlake
· Aids Project
o Can work on-going
o Can volunteer for AIDS Walk
· BWP
o Two choices: Blacklight Party vs. Battle of the Brains
o Blacklight Party: have DJ, large space (might have to get warehouse), cool lights, sell white t-shirts and water // will be hard to get UCLA to host event, requires a lot of logistical planning and we would have to provide our own transportation system
o Battle of the Fraternities: Originally just MCAT questions but can broaden scope to include more orgs, jeopardy/family feud style game // although attendance is a concern, members would want to come to support their frat/org, easier to get UCLA to host event, can apply for education funds, prizes can be buy-in will be reimbursed
o Overall consensus is on Battle of the Fraternity
o Send out proposal to house soon
· BSP
o We can keep STAND but should only bring in talent we can hire for free
o Can stay in Kerckhoff and still raise awareness
o Should be less large and costly
o Can be an in-house learning event
o Find more sponsors so we can get more free things
D Professional
· Workshops given my actives
· Resumes: peer edit/give out samples
· Panel: asking people from different professions
D Public Relations
· Ad board—got thrown out L have to start over </3
· Need it out soon—preferably by first week
D Social
· Bucket list was not realistic
· Hiking Trip—just needs car rides list
· Cheese and Wine Night coming up soon—get poll up!
· Will have additional slideshow for philanthropy and socials for rush