Board Meeting, 8-10-15
ANNOUNCEMENTS/GENERAL TASKS
· Review Constitution
· Review Kristina’s proposal
POSITIONS
UPDATES
VP Admin
· Waiting for others to give feedback before posting to Active House
VP External
· New PFC groupme
· Table tents: Victor knows how to do it, but we need designs to fill out forms
· At National Meetings, every single chapter had an alumni liaison and national liaison
o We need two people present at all meetings
o For the future alumni rep should be one of the alumni
VP Finance
· Sponsors
o Gave managers a temporary sponsorship—waiting for sponsorship packet (DONE)
o Sent out emails and filled out forms
· By next meeting: have some sponsors set!
VP Instruction
· Review and finalize pledge calendar
VP Internal
· Summer retreat
o 1 day, Saturday morning until Saturday night
o Looked at beach houses around LA to Dana Point, around $200/nightà $20/person plus supplies (around $30/person)
o Instead of summer retreat, we should just have more socials
· Kid’s Carnival
o Find a park and have games and maybe collab with other clubs to; preferably for Winter Quarter
o Mostly just educating kids, and not actually doing hands on health things
o Extended daycare to elementary schools around this area—pass around flyers for marketing
o VCH: At a middle school
o Pros:
· Cheaper, teach kids about prevention
· Do not need to provide more than just games
o Cons:
§ Health fairs turn outs have been slowly decreasing
§ Having it at a park does not seem as trustworthy for parents
· End of Winter: Should work with Red Cross with their event—would already have liability and transportation; we could just be another booth
· Health Fair
o Yay or nay? Send in a proposal and everybody needs to input
o Reasons for not having health fair for BSP because we did not have locations/connections yet, but if we are for this idea
· Cons:
o Stressful
o Need to get funding because equipment is expensive
o Not many frats do health fairs because it takes a lot of devotion
o DEM cannot do something by ourselves right now especially with so many plans for this upcoming year
· Should make it smaller and just spread aware
o Put more of our time and money in philanthropy
o Should focus on awareness/prevention rather than treatment
· CPR with American Heart Association
o $40
· STAND
o Still under programming
o Should stay in at the end of Spring for consistency
· Should start off with Red Cross to get a feel
· Blood drives are not that successful, not going with this idea anymore
· FALL QUARTER: No programming (maybe CPR/Hypertension @ AHA); work towards BWP
· WINTER QUARTER: Red Cross/Kid’s Carnival
· SPRING QUARTER: STAND not as philanthropy but as house program
· Fall Retreat: $100/night
o Maybe end of Week 4
o First Day: bonding
o Second Day: more games to get to know each other
o Third Day: pack and go back
VP Recruitment
· Rooms for Rush:
o Vista Room all four days
o Want to book LATC for info night
· Interviews
o Need back ups for SAC
§ CHS
§ Semel
§ Lu Valle Commons
o Should have many at a time for efficiency :3
o Rooms 1-3
· Itinerary
o First day: Meet the Chapter
§ Mingling
§ Games
§ Speed dating/circle thing
§ Food
o Second: Prof Night
§ Tiff intro
§ Janice—info from our chapter
§ Blank for UCLA alum or Brian or Rho
· Karen!!!!!! :DDD
· Any Alpha that speaks (Althea or Will)
§ Health Speaker that Connie will bring in
· Speaker will contact Connie w
· Can contact anybody from the panel (Public Health Guy)
§ Will have a powerpoint for fun side
§ Water/Snacks
o Third: Game Night
§ Water/Snacks
o Fourth: Barbeque at the park 5-9 ish (INVITE ONLY)
§ Veteran Park
§ Group games (i.e. capture the flag)
· Should have more social interaction
§ B/c traffic for bonfire is insane
o Raffles throughout
o Tiff will post full itinerary
· Photoshoot for rush is next Sunday!
o Contemporary pics w/o green
o Walls/Silver stones/Greys/Browns
o @ Broad
o Biz Cas
o Theme: pastel colors; Sunday best
· Sign Up Sheet for Photoshoot
· Slots of 5 people per time slot or something
D Academic
· N/A
D Archives
· Put up Beta Rush Page
D Fundraising
· Calendar Banh Mi/Boba
D Philanthropy
· List of events that we can start getting involved with immediately
o Most are hospice work
o Most require transportation
· Still waiting for more responses for BWP
o Brian thinks that big project should mainly incorporate just us lol
§ We are also boosting everyone else
o Waiting for active house to know what is happening before contacting outside frats
· Personal timeline for BWP?
· Going to start contacting those with liaisons to
D Professional
· Calendar panel/workshop
D Public Relations
· Waiting for mini description for each day
· Colors: black, white, maroon maybehz
· Rush shirts: TBD
o Tanks are cheaper
o Keep at 2 colors
o Do designs first plis
· Ad board: designed (y)
o Hand painting it
o Delta Epsilon Mu bigger
o Caduceus should be all red
· Sponsorship package: (y)
D Social
· N/A