Board Meeting, 8-26-15
ANNOUNCEMENTS
· Rush Announcements:
o Confirmed rooms for rush, except for interviews (notified in September)
o Tues-Thurs at Sunset Vista Room, 6-10
o Rush starts at 6:30, ends at 9:00
o Debrief 9 – 10 everyday
· National’s contacted us for rush itinerary
· Confirmed for Banh Mi & Boba fundraiser on Nov 4
POSITIONS
UPDATES
VP Admin
· Point System is being refined
VP External
· Contacted different departments (4) to send out mass emails
o Psychology
o Life Science
o Chem and Biochem
o MIMG
o IDS—International Development Studies
o Anthro
VP Finance
· Sponsorship
o Dominoes and Sprinkles Gift Certificate
o Waiting for Komodos to respond
VP Instruction
· N/A
VP Internal
· Kid’s Carnival (1-2 hour event)
o Try contacting lab school because it’s on UCLA campus
o Need to come up with logistic program on what we want to do
o After school thing—set up in playground
o Rich people kid’s around this year—would not need this
o Talk to Devona for more school logistics
o School cannot legally keep kids after school
· Every board member should put out an idea for a program by the end of next week before finals
· Retreat
o Decide on location and book place to solidify retreat is happening before session C ends
o Places: OC area
o Make foods list and estimated cost
o Programming can be done with committee
· CPR Classes
o $80, but with 20 people or more it will be discounted to $60/person
o Trying to get us certified in fall for us to be able to certify people in winter
o AED does CPR through American Red Cross but is not as accepted in hospital settings—should go to AED’s event and we can invite them to our event
o Maybe we can work alongside outside organizations to certify people and they might be able to give us discounts—we just need to provide location and customers (at least 25)
o Research companies/organizations now to see if they want to come onto campus and work with us
· BLS/Hypertension
o BLS $80
VP Recruitment
· Getting us plastic name tags to differentiate Actives
· Rush profile picture
o Designs are still under construction
o Have a whole week for with profile pics
· Budget Sheet ($300)
· Food for 2 days
D Academic
· N/A
D Archives
· Website is reactivated
D Fundraising
· N/A
D Philanthropy
· BWP
o Emailed all frats
o A couple of emails came up as invalid
o AKPsi has forwarded email; all other
o Back up ideas: our org fundraisers for two teams and have two teams come up together, might have an issue to get audience or have Rho come up to go against us
o DEADLINE FOR BWP: Week 1 or Week 2 to finalize
o Will send follow up once school starts
· Philanthropy Large Events
o ASK WILL Asked to send in resumes, still in the works
o Color run: trying to get a group to volunteer
o Disneyland Half Marathon: needs 50 people and we must commit
· Smaller events
o LA Food Mart: sort food to give out
o Monday Night Mission: Max 3 people, need to do it before rush people
o Venice Family Clinic
o St. Francis Hospital Volunteering: will talk about next recruitment cycle
· In regards to point system: cutting down on requirements to try out for fall
· Moving forward post up polls and pros/cons for each type of event
D Professional
· N/A
D Public Relations
· Tanks Critiques
o Should not use diamond
o Backpacks cover back L
· Flyer Critiques
o DEM still too hard to see
· Ad Board
o Still pending design
D Social
· Needs to make slide show for Rush
Constitution
· Board positions alphabetize so no rankings
· In the grand scheme, should the amount of VPs be less or the same as the amount of Directors?
· Should programming be changed to internal? YAS
· Social à Director of Fellowship
· VPR/VPI are biannual
· Alumni Representative: graduate student
o Should have a system to choose alumni rep every year
o Run during elections
o Should have an incentive
· Signatories: President, Finance, Admin
o Usually top 3
o Booking rooms should be under president
· Nominations for new board for next school year in Winter
o Elections 1st week of spring
o Transition/shadow through entire spring quarter
o Elections for VPI/VPR 3rd/4th week of the quarter after they cross
· Priority to board members to run for VP positions—if no one wants to run, then anybody can run
· To run for president, person should have at least been on board once
· Impeachment board membersàPresident facilitates impeachment, if president is being impeached then Admin facilitates
· Finance: every 2nd week; needs to give at least 3 weeks for actives to pay—keep weeks consistent
· Founder’s Day: celebration to commemorate 31 founders
o Event should be generalized, place in winter quarter
· Leave retreat/banquet under Internal, but amend later
· STAND should not be set in constitution